THE PROMPT

Create an environment for employees to empower one another by reenvisioning the performance review process.

THE PROBLEM

There currently isn't a system in place that keeps employees engaged in their personal growth and the growth of fellow coworkers.

THE SOLUTION

Create network that promotes continuous employee collaboration by highlighting the skills and interests of employees, while offering a place for HR to obtain meaningful data.

Introducing Meetups

A desktop tool for employees to come together to enhance each other's growth. Meetups creates an environment that promotes the sharing of skills and knowledge by connecting employees.

OBJECTIVES

At the beginning of this project, Instrument sent a design brief that listed out many of the key components that administration leadership and employees would like to see highlighted.

Ultimately, three key goals of this project were developed.

1. Collaboration 

Provide a place for employees to bounce ideas off of each other and share domain knowledge.

2. Reflection

Create a way for employees to see what they have done this year and who they have worked with.

3. Involvement

Allow employees to see what's going on around the office and highlight opportunities to work on their expansion plan.

Introducing

Derek Drocy

UX Designer

Derek has a few tasks to accomplish over the next few days. He's looking to meetup with someone in the company who's interested in biking so he can use better understand the needs of cyclists for the Specialized project. He plans to take some notes from that meeting and also needs to make sure he completes a peer evaluation for Chris.

Let's start a Meetup

Searching by Interests 

Derek has just searched an interest within Meetups. It turns out there's a few people in the company that are interested in road biking.

Search:

Selecting a Coworker

Derek has found out that Mike is interested in biking. He decides to look at his profile. 

Bio:

Starting a Meetup

It looks like Mike might be the right person to provide some insight to Derek on road biking. He decides to start Meetup Invitation. 

Meetup Card:

Smart Calendar and Room Availability

Meetups looks at both Derek's and Mike's schedules in order to recommend potential meetup times and only recommends locations and rooms that are available.

Interaction Model:

Meetup Invite Completed and Sent

Derek completes his invitation to Mike and sends it. 

Filled Meetup Card:

HR Follow-up after Meetup with Mike

After a meetup, a brief form is automatically sent. This form allows for Derek to reflect on the meeting, add another Meetup with Mike and give HR an idea of how their meeting went.

HR Follow-up

1. Collaboration 

Meetups allow for employees to share domain knowledge and skills, further enhancing each other's growth.

2. Reflection

HR follow-ups let employees think back to their meetup and how it progressed their discipline skillset.

3. Involvement

Meetups promotes employees, HR and leadership having conversations, keeping everyone connected.

Let's reflect on our Meetup

Notes

Notes keeps a list of every person Derek has met with, regardless if he created the Meetup or was invited. Notes does this in order to assist Derek in choosing his peer reviewers. Here Derek is leaving a note on some of the tips Mike gave him for approaching the Specialized project

Note Progression:

1. Collaboration 

Notes keeps track of all of your meetups, making it easier to choose your perspective peer reviewers come review time.

2. Reflection

Notes allows employees to recall their meetups, achievements or anything they recorded at ease when it's time for their self-assessment

3. Involvement

Providing a tool to record, keeps employees invested in the performance review process all-year.

Let's complete a Peer Review

Starting a Peer Review 

Derek starts Chris' peer review but halfway through he has to head to a meeting, so he saves the peer view as a draft.

Resume a Peer Review

Derek has a notification to complete Chris' peer review and jumps back into the review.

Completing a Peer Review 

Derek has completed Chris' review and gets a confirmation that it has been sent to HR.

1. Collaboration 

Meetups promotes employees sharing ideas and skills, in turn leading to more detailed and dedicated reviews from peers.

2. Reflection

Peer reviews are a time for employees to look back on the year, the use of Meetups makes recalling details easy.

3. Involvement

The peer review process garners essential feedback from fellow employees. The feedback helps keep everyone invested in employee growth. 

HOME PAGE – OVERVIEW

EMPLOYEE BIO – OVERVIEW

MEETUP INVITE – OVERVIEW

HR FOLLOW-UP – OVERVIEW

NOTES – OVERVIEW

PEER REVIEW – OVERVIEW

MEETUP INVITE – OVERVIEW

© CHAD COOPER 2022